Open Positions

Operations Manager

Reports to: President

FLSA Status: Exempt

The Healthcare Foundation of Wilson seeks a personable, detail-oriented, quick learner to join the team. The operations manager will support the foundation board and staff with all the administrative needs. This is a full-time position.

Receptionist

• Greet guests as they enter the building for meetings and events.
• Answer phone calls for the main foundation line.
• Manage the inbox for the foundation admin account.
• Respond to hospitality requests – provide water or coffee for visitors. 

Board Member Liaison

• Send board communications.
• Capture and archive minutes in all board related meetings including Committee Meetings, Special Sessions, etc.
• Coordinate ordering and picking up meals for all meetings.
• Obtain signed confidentiality statements from all board members.
• Ensure handouts are prepared and organized for all meetings.
• Manage the board member directory.

Events Coordinator

• Seek approval and schedule events for nonprofits on the staff calendar.
• Send and update the condition of use agreement for the use of the conference/board room, as necessary.
• Ensure supplies are available for visitors.
• Put out directional signs for events.
• Support with placing and the set-up of catering orders for all HFW events.
• Provide catering and lunch options for on-site guests.
• Set-up room for HFW events.

New Hire Support

• Ensure new staff members have the following:
  • Technology – laptop, email, and other devices
  • Office Supplies
  • Human Resource Documents
  • Access to HFW Online Accounts
• Support new staff members with training for specified systems.

Technology, Supplies, & Maintenance Coordinator

• Retrieve quotes for potential furniture, equipment, or technology requests.
• Work with any new vendors and staff to set up logins.
• Complete yearly subscription renewals for technology, equipment, etc.
• Purchase supplies for the office.
• Serve as the liaison for maintenance requests, request for visitor and employee access, etc.
• Train staff and visitors on how to utilize the technology equipment.
• Setup technology for all HFW meetings.

Minimum Qualifications/Education:

• Bachelor’s degree from an accredited college or university in a relevant field.
• Be willing to become a notary, if not already licensed.
• Preferred minimum of two to four years of experience in a nonprofit or foundation sector.
• Must be organized, with strong interpersonal and communication skills.
• Demonstrated proficiency in the use of common software programs including Microsoft Outlook, Word, and Excel.
• Technology savvy.
• Attention to detail is imperative.
• Understand how to prioritize and accurately complete multiple tasks with specified deadlines.
• Experience of working in a team-oriented environment.
• Ability to maintain a high level of professional conduct, integrity, and honesty.
• Customer-service oriented.

Working Conditions:

• Professional office atmosphere.
• Position is based at the Healthcare Foundation of Wilson Office.
• Employee must be a Wilson resident or willing to relocate to reside in Wilson County.
• Local travel may be required.
• Must be available to work during the evenings for scheduled events.
• Must have a valid North Carolina driver’s license with an automobile for daily work.
• A criminal background screening is required.

Compensation and Benefits:
The Office Manager is a full-time, professional position. The starting salary is commensurate with experience, which will be vetted through the interview process.

Healthcare Foundation of Wilson provides the following benefits to employees:

• Employer paid health, dental, and vision insurance.
• Employer paid short-term and long-term disability.
• Employer paid life insurance policy.
• Three weeks of paid vacation.
• Ten paid holidays.
• A membership to Foundation YMCA.
• 4% match for 401K retirement contribution.

Salary Range – $55K – $65K 

To apply, send your resume by May 30, 2025 to admin@hfwilson.org.